Cal State Fullerton Increasing Efficiency in Organizations Question

Think about how to increase efficiency in any of an organization’sfundamental areas, and consider what could be done to improve theprocess. You may use your own company as an example. Identify afundamental area in your organization in which there is an inefficiency.You may use the same one as you described in the discussion forum orchose another example area from the Business Drivers or BusinessOperations examples below:

• Business Drivers
  • Capital Management
  • Customer Strategy (Marketing)
  • Customer Relationships
  • Employee Development
  • Employee Satisfaction
  • Quality, Process Improvement, Change Management
  • Financial Analysis and Reporting

• Business Operations
  • Logistics Management
  • Customer Acquisition (Sales)
  • Produce or Service Delivery
  • Product Development
  • Supply Chain Management
  • Accounting Management
  • Technology Management

Example possibilities for alternative approaches might include the following:

• Combining reports
  • Would one report be better than two or three? Why?
• Mobile apps
  • Are there possible efficiencies here? How?
• Desktop notifications
  • Is it important to get immediate feedback? Why?
• Team environment or collaboration tools
  • Could this eliminate wasted time or lost documents? How?
• Automate manual processes
  • Examples include opening mail, sorting, or delivery. Could these be automated? How?

Consider the possible ways to streamline things in areas by asking“why” a particular process is done that way. Think in terms of whatmakes the work easier for employees to accomplish. Don’t think aboutwhat technology is available, or what products are used, or what they cost. Think onlyabout what would make the job, or the task, or the process easier ormore efficient. The point here is to be innovative. Let your creativitygo wild and avoid getting locked into a path or solution beforeexploring ideas and possibilities.

Remember, your goal is to increase efficiency in the area of your choice. Ask yourself “What if we could . . . [your idea]?”

Your assignment is to explain an approach different from the one youexplained in the discussion forum. Outline the problem or inefficiencywith details about how the process is impacting the organization’seffectiveness. Use graphical aids where possible to demonstrate theissue(s) and the possibilities for improvements.

In your paper,

• Describe the context of the problem or inefficiency you’ve identified.
  • Provide enough details for your reader to understand why what is happening is currently inefficient or ineffective.
• Explain the current process providing appropriate supporting details.
• Explain the processes of the new approach that would be moreefficient for getting the task, job, or work done in your organization.
• Provide a detailed evaluation describing how the accuracy and/or theefficiency would be improved by the alternative approach or process.

The What If We Could…? paper

• Must be at least three pages double-spaced pages in length (notincluding title and references pages) and formatted according to APA Style (Links to an external site.) as outlined in the Writing Center’s APA Formatting for Microsoft Word (Links to an external site.)resource.
• Must include a separate title page with the following:
  • Title of paper
  • Student’s name
  • Course name and number
  • Instructor’s name
  • Date submitted
• Must utilize academic voice. See the Academic Voice (Links to an external site.) resource for additional guidance.
• Must include an introduction and conclusion paragraph. Yourintroduction paragraph needs to end with a clear thesis statement thatindicates the purpose of your paper.
  • For assistance on writing Introductions & Conclusions (Links to an external site.) as well as Writing a Thesis Statement (Links to an external site.), refer to the Writing Center resources.
• Must use at least three credible sources.